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The paperwork half of running a club.

A club operating system that carries compliance down the hierarchy and evidence back up — registers, documents, minutes and motions, members and rosters, comms, forms, sponsors and grants, with live status boards for the bodies above.

A community sporting club ground
Community sport, off the field
  • Built forGoverning bodies, associations and community sporting clubs
  • StatusLive
  • ShapeClub operating system · governing body → association → club

What it does

The paperwork half of running a club.

Community sport is run by volunteers in the evenings, and most of the load isn’t the game — it’s the paperwork. A governing body asks associations for evidence, associations ask clubs, clubs ask a committee member who keeps it in a folder on their laptop, and nobody upstream can see who has actually done what.

Perch HQ models that hierarchy properly. A requirement is pushed down once, evidence and e-signatures come back up, and the bodies above watch it land on live status boards instead of chasing it by email. Around that spine sits the club back-office the same volunteers need anyway.

What's inside

The parts that matter

  • Compliance push-down, evidence roll-up — one requirement, issued once, tracked to every club
  • Registers with expiry sweeps — accreditations and checks that tell you before they lapse
  • Minutes, motions and decisions — including conflicts of interest, adopted from the planned agenda
  • Members and a member portal — plus rosters with a public claim link volunteers don’t need a login for
  • Comms with an inbox — broadcasts that can carry documents from the club’s own vault, where the reader’s permissions are re-checked when they open one
  • Conversations that stay attached to the record — chat that can tag a motion, task or register entry, so the decision keeps the discussion that produced it
  • League BNF, for associations that turn it on — the best & fairest count and the presentation night: votes in, the countback worked out from the votes rather than by hand, the projector for the night, and the medal filed to your decision register afterwards
  • AI drafting, off until a club turns it on — minutes from rough notes, newsletters, social posts, sponsorship proposals; every draft is labelled as AI-drafted and reviewed by a person
  • Forms with public QR codes — the sign-on sheet a phone camera can open
  • Sponsors, grants and a treasurer view — the money and the relationships in the same place
Designed to sit alongside PlayHQ rather than replace it — it takes the paperwork, not the fixtures. Two things worth knowing: League BNF is association-tier only, so it is not part of the club offering, and entering votes and seeing the count are separate permissions — the volunteer who types the cards in has no route to the count on her screen.

At a glance

  • Compliance hierarchy
  • Registers & expiries
  • Minutes & motions
  • Members & rosters
  • Forms & QR
  • Sponsors & grants
How we talk about our own products: These are our own products — we designed, built and run them. “Live” means built, deployed and running on our own infrastructure; “in development” means not yet. Each one is described by what it does.

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All ten platforms

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