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Reconciliation to the cent — and a hidden error found.

Tank tracking, deliveries and reconciliation to the cent — replacing a fragile spreadsheet and surfacing a live rebate calculation error it had been hiding.

Fuel storage tanks at a distribution depot
Fuel storage and distribution
  • SectorFuel & distribution
  • StatusIn production
  • Shape of the workReconciliation · BAS-ready reporting
01

The challenge

A fuel distributor reconciled tank levels, deliveries and sales in a fragile spreadsheet — and a hidden error in a rebate calculation had been quietly costing money for some time.

02

Our approach

We replaced the spreadsheet with a system that tracks tanks and deliveries and reconciles to the cent, with BAS-ready reporting. In the process we found and fixed the rebate bug the spreadsheet had been hiding in plain sight.

  • Tank & delivery tracking
  • Reconciliation to the cent
  • BAS-ready reporting
  • Error found & fixed
03

The outcome

Reconciliation that balances, reporting that’s ready for the accountant, and a costly error caught and corrected. In production.

A note on how we show our work: The projects on this page were delivered by our founders across current and prior professional engagements. We show them as capability — proof of what we design and build — and we describe most by sector rather than by client, to respect every confidence. Two we can name by agreement: Corella, a care platform our team built end to end, and the Western Australian Aboriginal & Islander Football National Carnival website. We don’t publish invented statistics or testimonials, and we’ll always tell you honestly what is in production, in progress, or a demo. We’d rather under-claim and over-deliver.

In context

The world this runs in

Reconciliation on screen
Reconciliation on screen
Reporting ready for the accountant
Reporting ready for the accountant
Deliveries tracked end to end
Deliveries tracked end to end

More work

Other systems we’ve shipped

NDIS, aged & community care

Corella — a care platform, built end to end

A care-coordination platform for NDIS, aged-care and community providers — rostering, care plans, notes, incidents, compliance, timesheets-to-payroll, NDIS billing-to-claims and a carer mobile app, designed and built from the ground up.

Read the case

Transport & logistics

An ERP for a regional livestock carrier

A full transport ERP replacing a 20-year-old legacy system — bookings, runsheets, driver workflows with proof-of-delivery, rate cards, invoicing and reporting — with millions of rows of history migrated and kept searchable.

Read the case

Sport & leisure clubs

Courtesy-bus dispatch for a major regional club

Members book pickups online; staff dispatch runs on a live board; drivers get an optimised, mapped view on a tablet — replacing a phone-and-paper process.

Read the case

All of our work

Let’s talk

Want a system like this in your business?

Tell us what you’re running on today — spreadsheets, paper, something ancient — and we’ll map what better looks like.

Start a conversation Call +61 487 468 588